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Human Resources Assistant/Generalist

First Security Bank
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Human Resources Assistant/Generalist

First Security Bank offers career opportunities for diverse, professional, and energetic individuals who foster a culture that values critical thinking, problem solving and who execute operational excellence.

Important Information Regarding Application Process: Please note that we do not accept resumes and encourage applicants to include work history on our formal application available via the "Apply Now" link. *Data from resume cannot be downloaded into application. We invite you to view additional job opportunities at https://www.fsbank.com/about/join-us/.

SUMMARY

First Security Human Resources Department is seeking a motivated self-starter to assist with recruiting and administrative support of the day-to-day operations, while serving as a backup for FMLA, COBRA, disability and payroll duties. This position requires employees to work on-site.

QUALIFICATIONS | EDUCATION | EXPERIENCE | SKILLS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

EDUCATION and/or EXPERIENCE:

  • High School Diploma or GED required.
  • Bachelor's degree with an emphasis in Business, Accounting or HR Management or, 1-2 years of experience with recruiting, employee classification, employee relations, principles and practices of human resources management, employment law, handbook policies, regulations and procedures related to human resources activities is required.
  • 1-2 years of working experience in topics such as insurance, payroll, employee benefits, HIPPA compliance, FMLA, ADA, COBRA, disability, disclosure requirements and timelines, etc. is also preferred.

HOURS OF AVAILABILITY: Regularly Scheduled Hours: 40 (+) Hours per week | Monday- Friday 8:00am-5:00pm | *Extended working hours may be required.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  1. Protect bank operations and maintain employee and applicant confidence by adhering to strict privacy and confidentiality standards.
  2. Provide internal and external customers with exceptional customer service and executes operational excellence. In person and when on the phone: Greet every customer with a smile, maintain eye contact, call them by name, stay connected in the conversation and let them know they are appreciated.
  3. Ability to effectively communicate and present information before groups comprised of potential applicants, employees, and/or management staff.
  4. Ability and willingness to become knowledgeable in First Security Bank's Employee Handbook policies and procedures to ensure specific protocols are followed.
  5. Attain knowledge of essential Human Resources policies and procedures. Ability to acquire an understanding of compliance with federal, state, and local laws regarding employment.
  6. Ability and willingness to lead others, embrace challenges, be a self-starter, multi-task, complete assignments in a timely/accurate manner and promote teamwork.

Primary Recruiting Duties:

  1. Assist with the duties related to recruitment including but not limited to;
    1. Review essential duties and responsibilities with management and update job description accordingly,
    2. Draft job descriptions as needed,
    3. Post positions via electronic ATS system, intranet, bank website, job boards, etc.,
    4. Answer recruiting related questions,
    5. Review applications and conduct prescreens,
    6. Coordinate and schedule interviews,
    7. Perform background checks,
    8. Extend job offers,
    9. Coordinate drug screen appointment and first day details.
  2. Assist with the presentation of New Hire Onboarding's policy, procedure, and benefit information to small groups of new employees both in person and via Microsoft Teams video conferencing.
  3. Assist with ordering, setting up and cleaning up lunch for New Hire Onboarding.
  4. Attend job fairs, career expos and other outreach opportunities.
  5. Review new hire documentation and accurately enter information into HRIS system.
  6. Update employment records throughout the employee life cycle from onboarding to termination.
  7. Prepare and complete all required applicant tracking for Affirmative Action plan.
  8. Prepare and assess quarterly, semi-annual, and annual recruiting efforts.
  9. Assist with distributing annual disclosures, special projects, and ACA compliance.
  10. Operate computer, keyboard, telephone, scanner, and copier. Strong computer skills including general knowledge in MS Office Outlook (email and calendar), typing, 10-key and the internet. Strong working knowledge in Excel is required along with the ability to learn and use internal banking software, accounting/payroll systems (ADP), insurance and benefit websites.
  11. Must be able to arrive at work on time, work on-site, travel as needed to branch locations or recruiting opportunities and work cooperatively with other coworkers. A valid driver's license and personal vehicle that can be used for business travel purposes is required.

Primary Admin Duties:

  1. Serve as a primary contact for answering department phone calls and addressing questions via e-mail.
  2. Greet employees and incoming visitors.
  3. Assist with preparation, order, and distribution of new hire packets, name badges, desk plates, and business cards.
  4. Prepare and distribute key fobs and alarm codes.
  5. Assist with reconciliation and submission of miscellaneous department bills.
  6. Assist with NMLS and Credit Life license enrollments and terminations.

Back-up Duties:

  1. Willingness to assist payroll team in all aspects and requirements related to payroll.
  2. Serve as backup contact for short-term and long-term disability claims.
  3. Submit claim paperwork to carrier and follow claim through the approval/denial process.
  4. Serve as backup contact to prepare, administer, and track all FMLA and ADA requests.
  5. Complete all online compliance Teal Training courses timely.
  6. Work location and/or additional duties may be assigned or required by management.

SUPERVISORY RESPONSIBILITIES: This job has no supervisory responsibilities.

SOFT SKILLS

Foster a culture that values critical thinking and problem solving, engagement, inclusion, diversity, and execute operational excellence. Establish positive and productive work relationships; able to generate trust, ability and willingness to give and receive honest, balanced feedback. Willingness to adhere to a strict ethical code of conduct.

PHYSICAL DEMANDS

The employee must possess sufficient mobility to work in and move about in a standard office setting and sufficient hand, arm, and finger dexterity to operate a computer keyboard and other office equipment. Substantial time may be spent on the telephone and working on a computer, sitting and/or standing. The employee must have the ability to hear and articulate well enough to carry on a normal conversation, both in person and over the telephone. Visual abilities required by this job include the ability to read materials in either a printed format or on a computer screen. The employee must occasionally lift and move up to 10 pounds.

The work environment described here is representative of what an employee encounters while performing the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

MENTAL DEMANDS

The duties of this position require the ability to maintain attention to detail and complete work projects accurately in a short amount of time, despite interruptions. The employee must have the ability to maintain confidentiality and professionalism in all situations. The position also requires the ability to read and interpret documents and draft written communications.

EEO/AA/M/F/Vet/Disability