Executive Assistant for Greek Life - GREK | Greek Life

Summary of Job Duties:

This Executive Assistant for Greek Life provides confidential executive level support and assistance to the Assistant Vice Chancellor (AVC) for Greek Life. This position also provides administrative support to the Charlie & Cappy Whiteside Greek Life Leadership Center.

This position will include excellent customer service delivery, providing support to staff members, managing events and reservations, supervising student workers, updating and maintaining department webpage. This position will also provide critical administrative support to the AVC and all Greek Life staff. This role will welcome students and visitors to the office and will supervise a team of student workers who will provide front desk support.   This position is governed by state and federal laws and agency/institution policy.    

This position must be able to work independently to meet deadlines, shifting priorities, and an often-demanding schedule. This position will also provide fiscal support including assessing the Greek Fee and maintaining complex budgets, managing chapter rosters, managing procurement and arranging travel. Serves as the primary point of contact to ensure that Greek Life adheres to all relevant policies and procedures, including travel guidelines, PCard usage, and other University requirements. The position will provide budget planning and projections pertaining to Greek Life accounts.


Regular, reliable, and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others.

Qualifications:

Minimum Qualifications:

The formal education equivalent of a bachelor’s degree in accounting, general business, public administration, or a related field 

At least one year of experience in accounting or related field 

At least two years of experience working in executive administration for a large and dynamic office

Intermediate experience with virtual meeting platforms and Microsoft Office Suite including Word, Excel, PowerPoint, Teams and Outlook

Preferred Qualifications:

At least two years of experience in accounting or a related field 

Experience using University of Arkansas Workday system

Administrative experience in higher education or similar environment 

Experience in University of Arkansas programs/systems 

Knowledge, Skills, & Abilities (KSAs):

Knowledge of research and analysis techniques and methods

Knowledge of work-related subject area

Knowledge of computers and software applications

Knowledge of university and state procurement rules and regulations, accounting principles, data management, and customer service techniques

Excellent oral communication and interpersonal skills 

Excellent writing skills with the ability to compose clear, correct, highly professional and effective correspondence and edit and proofread documents as needed 

Ability to uphold quality and integrity standards

Proven ability to handle complex and sensitive functions with discretion

Ability to initiate problem solving; and maintain a high level of tact and diplomacy while discreetly handling confidential and sensitive matters with minimum supervision

Ability to effectively coordinate multiple projects and establish priorities among competing demands and to adapt to changes in the work environment 

Ability to prepare, present, and review oral and written information and reports

Ability to research and analyze related work program information.

Ability to develop, recommend, interpret, and apply policies and procedures

Ability to plan, organize, and direct the work of others

Ability to be friendly with a positive manner

Ability to work effectively and efficiently on tight deadlines and under pressure 

Ability to work efficiently in a fast-paced environment

Ability to exhibit tact and diplomacy when interacting with colleagues and members of the campus community 

Ability to apply policies and procedures and other applicable regulations associated with units and the university

Additional Information:

This position is renewable annually based on continued need for the position, availability of funding, and satisfactory job performance.

Salary Information:

$48,952 (Commensurate with education and experience)

Required Documents to Apply:

Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume

Optional Documents:

Proof of Veteran Status

Recruitment Contact Information:

Parice Bowser
pbowser@uark.edu

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS  

Please do not send to listed recruitment contact.